How freight forwarding works from A to Z, step by step

Knowledge base

How freight forwarding works from A to Z, step by step

Forwarding is more than sending a truck. We show the whole process, from enquiry to delivery, and who is responsible at each stage.

Freight forwarding is the organisation and coordination of the whole transport process: from enquiry and quote, through route planning, documents and customs, to oversight of delivery. The forwarder takes responsibility for the details that protect the load, not just sends a truck. At OTSL we run the whole process under one control, from acceptance to delivery.

The process step by step

  • Enquiry and quote based on the goods, route and deadline.
  • Planning: choice of equipment, route, customs and crossing if needed.
  • Documents: invoice, customs declarations, transport document.
  • Execution: collection, transport, oversight and status communication.
  • Delivery and closing the order, with a report if needed.
A forwarder is the party that organises transport on the client behalf: choosing the means, preparing documents and overseeing execution. It is the role of coordinating the whole, not just owning the truck.

Who is responsible for what

In a model where transport, customs and warehousing are in one responsibility, there is no passing the blame between companies. One responsible contact knows the status at every stage and reacts when something changes. That is the difference between coordinating the whole and a patchwork of separate services.

How we work

We work by the principle of control, detail, speed. We have our own customs agencies and warehouse facilities, so we run the whole process ourselves. The operations team is available 24/7.

See services, customs clearance and 24/7 availability.

Frequently asked questions

What does a forwarder actually do?
A forwarder organises transport on the client behalf: choosing the means, preparing documents, planning the route and customs and overseeing execution. It coordinates the whole, not just sends a truck.
What sets apart forwarding under one control?
Transport, customs and warehousing in one responsibility mean no passing the blame between companies. One contact knows the status at every stage and reacts to changes.
Do you run the whole process yourselves?
Yes. We have our own customs agencies and warehouse facilities, so we run transport, customs and warehousing ourselves, and the operations team is available 24/7.

Need transport or customs clearance?

Tell us what you need, a forwarder replies, not an autoresponder. Operations available 24/7.