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Knowledge base
Exhibition logistics
Practical guides on transport to the UK, customs clearance, exhibition logistics and warehousing.
What is in the OTSL knowledge base?
The OTSL knowledge base is practical articles on international road freight: customs clearance and border procedures (SIVEP, GMR, PBN, ATA carnet), transport to the United Kingdom, Ireland and Switzerland, trade fair logistics, warehousing and returns. We cover the real risks and how to prevent them before they hit your cargo.
Articles are coming soon.
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Trade fair transport in Europe: a guide to the events we serve
From MSPO in Kielce through Salone del Mobile in Milan to Spring Fair in Birmingham. All the fairs we carry exhibitors…
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Exhibition logistics at ExCeL London, how we deliver stands
Delivery of stand builds and goods to ExCeL London (E16 1XL): time slots, post-Brexit customs, a UK warehouse buffer.
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London fairs and Brexit, goods transport after 2021 | OTSL
After Brexit, taking goods to UK fairs is not just transport but customs and an ATA carnet too. What changed and how to…
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Trade-fair stand logistics from A to Z | OTSL
From collecting the stand parts, through customs and slots, to build and return. What full fair logistics covers and…
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Poor exhibition logistics costs more than the transport
Late goods, goods stuck at customs, a build crew standing and waiting. We show where the money disappears and how to…
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Transport to fairs in the UK, how to arrange it
How to arrange goods transport to UK fairs: slots, ATA carnet, post-Brexit customs and the return after the event.
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Trade fair logistics: transport and customs to Grieghallen in Bergen
Planning stand construction transport and exhibits to the Grieghallen venue in Bergen. Customs formalities in Norway…
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Trade Fair Logistics Messe Basel: Stand and Exhibit Delivery
Learn how to plan stand structure and exhibit deliveries to Messe Basel in Switzerland, considering customs rules and…
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Trade Fair Logistics Newark Showground: Transport & Customs
Exhibition logistics guide for Newark Showground in Newark-on-Trent. Transporting stand structures, agricultural…
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Trade Fair Logistics: Titanic Exhibition Centre Belfast
Transport and customs clearance guide for trade fair booths and exhibits delivered to Titanic Exhibition Centre in…
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Who unloads your stand at a trade show: you, your forwarder or the official one
At some shows in-hall handling is exclusive to the official show forwarder. That changes the delivery plan and the…
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Missing your build-up slot at a trade show: what actually happens
A missed build-up slot is not an hour of delay, it is the back of the queue. What it really costs and how to plan the…
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Booking-in for exhibition deliveries: how time slots work at European venues
Without a booking-in the vehicle does not enter the showground, even if it arrives on time. How it works, who files it…
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Post-show logistics: dismantling, collection and getting the stand back intact
When a show closes, everyone wants to leave at once. How to plan collection so the stand does not stay in the hall or…
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Delivery to Targi Kielce hall: entry, unloading and facility staff coordination
Key guidelines for entering and unloading goods at the Targi Kielce hall, including buffer warehousing, equipment needs…
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Dismantling at Targi Kielce: closing night and collection to buffer
On closing night everyone dismantles at once. How to plan collection in Kielce: a truck for a set hour, a 24/7 buffer…
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Exhibitor Cargo Pickup Before Fairs: How to Prepare Load
Preparing trade fair cargo for pickup requires proper transport packaging, item lists with weights, and setting pickup…
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Foreign Exhibitors at Kielce Fairs: Customs and Logistics
Logistics guide for international exhibitors in Kielce: temporary admission, ATA Carnets, vehicle notification slots…
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The Targi Kielce calendar from a logistics angle: how to plan ahead
MSPO, METAL, Agrotech, STOM, Plastpol, Sacroexpo: how a forwarder reads the Targi Kielce calendar and when to book the…
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Small exhibitor at Targi Kielce: 1–3 pallets by groupage, tail lift
One to three pallets for a stand in Kielce do not need a whole truck: groupage from one pallet, a rigid with a 1.5 t…
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METAL and STOM in Kielce: getting a machine tool to an industrial fair
A machine tool for a Kielce industrial fair is an out-of-gauge load: trailer choice, weight and support-point data, and…
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Emergency trade fair delivery: bringing missing stand parts
Handling a setup emergency at a trade fair requires fast express transport. Discover how to deliver missing or damaged…
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Empty cases at Targi Kielce: crates to the OTSL buffer and back
After build-up the crates must leave the hall. Instead of on-site storage they can go to the OTSL warehouse next to…
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Exhibits vs advertising materials: why ATA carnet excludes leaflets
Discover why ATA Carnets cannot include promotional leaflets or giveaways and how to correctly split exhibition goods…
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Official venue forwarder vs exhibitor forwarder: tasks breakdown
Understand the responsibilities and liability boundaries between the official venue freight forwarder and the…
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Sacroexpo in Kielce: moving fragile, high-value sacred art exhibits
Sculptures, stained glass, textiles and glassware for Sacroexpo: how to pack and insure them, when an ATA carnet…
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Trade Fair Marshalling Area: How Vehicle Queuing Works
The marshalling area controls lorry access to exhibition halls. Discover how queuing and time slot call-ups operate at…
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Trade Fair Vehicle Pass: Issuance and Requirements
Exhibition vehicle passes explained: discover who issues the permit, what details must match, and how booking-in…
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Stand storage between two shows in Kielce instead of the trip home
Two shows in Kielce in one season? The stand can stay in the OTSL warehouse 24/7: inspection after dismantling, repairs…
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Empty Case Storage at Trade Fairs: Where Crates Go After Stand Assembly
Learn where empty crates go after stand assembly at trade fairs, how empty case storage works, and how to avoid…
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UK exhibits for Targi Kielce after Brexit: ATA carnet and GMR
A British exhibitor in Kielce: ATA carnet or temporary admission, what to do with leaflets and samples, and why the…
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One route across trade fairs: ATA carnet and tour logistics
How to plan trade fair routes across non-EU countries? Learn the rules of ATA carnets, customs clearances, and tour…
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Fair logistics for Alexandra Palace London: access and customs
Technical guide on arranging road transport and UK customs clearances for exhibitions at Alexandra Palace in London.
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Trade fair logistics: delivery of booth structures and exhibits to AMBEREXPO in Gdańsk
A practical guide to exhibition logistics at the AMBEREXPO centre in Gdańsk. Learn how to plan the delivery of booth…
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Trade Fair Logistics: Bath & West Showground Shepton Mallet
Guide to managing transport and customs for events at Bath & West Showground in Shepton Mallet using UK buffer…
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Trade fair logistics: delivery of stands and exhibits to Beaulieu Lausanne
Guide to trade fair logistics for Beaulieu Lausanne in Switzerland. Customs documentation, border clearances and venue…
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