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OTSL trade fair logistics covers transport of stand builds and exhibits, bookings and assembly windows, ATA carnets on non-EU routes and buffer warehouses in Kielce and Milton Keynes. This guide gathers the key events we carry exhibitors to, with separate articles on the specifics of each one.
Poland
- MSPO, Targi Kielce: defence industry, heavy and unusual exhibits.
- Plastpol, Targi Kielce: plastics processing machinery.
- Agrotech, Targi Kielce: farm machinery, out-of-gauge.
- Budma, Poznań: construction in a city centre.
- Other domestic venues: trade fair transport in Poland.
Continental Europe
- Salone del Mobile, Milan: premium show furniture.
- Ambiente, Frankfurt: consumer goods, delicate cargo.
- Spielwarenmesse, Nuremberg: toys, smalls and displays.
- Anuga, Cologne: a food fair with a cold chain.
- By destination: Germany, Italy, France, Spain, Netherlands, Belgium, Austria, Switzerland.
The UK: fairs beyond the customs border
- Spring Fair, NEC Birmingham: ATA carnet and a Milton Keynes buffer.
- ExCeL, London and NEC, Birmingham: venue specifics.
- Basics of an island trip: transport to fairs in the UK.
Your event is not on the list?
The list grows with shippers trips. We serve fairs across Europe on the same pattern: transport, bookings, clearance where needed and warehouse backup before and after the event. Write via the form which event you are heading to, and we will plan the whole.
Step by step
- Plan the schedule. Check the exact dates and hall access times specified by the event organiser.
- Book the delivery slot. Arrange a precise time window for truck arrival and hall unloading.
- Prepare customs documents. Obtain an ATA Carnet if you transport exhibits outside the European Union.
- Label and secure cargo. Pack stand elements securely and mark all pallets with your stand number.
- Use buffer storage. Dispatch cargo early to a handling warehouse to prevent delays on assembly day.
Definitions
- Delivery slot booking: Scheduling a precise time slot with the venue to unload trade fair goods.
- Assembly window: The timeframe designated by event organisers to deliver and construct the exhibition stand.
- ATA Carnet (Admission Temporaire/Temporary Admission): An international customs document allowing duty-free temporary export of exhibits and equipment.
- Groupage (LTL): The transport of smaller exhibition consignments combined on a single vehicle.
- Out-of-gauge load: Trade fair cargo that exceeds standard trailer dimensions or weight limits.
When does this rule not apply?
The standard customs clearance and delivery scheduling rules do not apply to shipments moved strictly within the European Union, unless the cargo includes goods subject to specific veterinary or sanitary controls.
The OTSL role
We coordinate event logistics across continental routes and provide reliable groupage transport for smaller stand elements. Read our guide on how transport to fairs in the UK works when planning cross-border event delivery.
